There are duties associated with wearing a uniform to work, such as keeping it pristine, preserving its condition, and making sure it complies with corporate regulations. Many workers are unaware that in the UK they may qualify for a Uniform Tax Refund. You may be able to recoup some of the costs incurred if you have been paying cash for your work clothes.
In this guide, we’ll walk you through the step-by-step process of claiming your uniform tax refund, ensuring you don’t miss out on money that’s rightfully yours.
Table of Contents
What is a Uniform Tax Refund?
A Uniform Tax Refund is a form of tax relief provided by HMRC for employees who wear a specific uniform for work and are responsible for its upkeep. The refund helps offset the costs of washing, repairing, or replacing work uniforms that you’re required to wear.
If your employer does not reimburse you for these costs and you haven’t claimed a refund before, you could be entitled to claim up to four years’ worth of tax relief.
Who is Eligible for a Uniform Tax Refund?
Not every worker wearing a uniform can claim this tax refund. You are eligible if:
- You wear a uniform that identifies you as part of a specific job role (e.g., nurses, police officers, retail staff, engineers, or hospitality workers).
- You are required to clean, repair, or replace the uniform yourself.
- You receive no reimbursement from your employer for maintenance costs.
- You pay income tax.
If your employer provides laundry services or pays you an allowance for uniform maintenance, you cannot claim a refund.
How Much Can You Claim?
The amount you can claim depends on your profession. The standard tax relief for most jobs is £60 per tax year, meaning basic rate taxpayers (20%) can claim £12 per year, while higher-rate taxpayers (40%) can claim £24 per year.
Certain professions have higher tax relief rates. For example:
- Nurses and midwives – £125 per year
- Firefighters – £80 per year
- Mechanics – £120 per year
If you haven’t claimed before, you can backdate your claim for the past four years, potentially receiving a larger refund.
Step-by-Step Guide to Claiming Your Uniform Tax Refund
Step 1: Check Your Eligibility
Before you begin the claim process, ensure you meet the eligibility criteria mentioned above. If you’re unsure, check with your employer or visit the HMRC website for clarification.
Step 2: Gather Necessary Information
To complete your claim, you’ll need:
- Your National Insurance Number
- Your Employer’s Name and Address
- Details of your uniform and maintenance costs
- Your PAYE reference number (found on your payslip)
Step 3: Submit Your Claim Online or by Post
You can apply for a Uniform Tax Refund in two ways:
- Online: Visit the official HMRC website and fill out the P87 form.
- By Post: Download the P87 form, complete it, and send it to HMRC at the provided address.
For those claiming for multiple years, ensure you indicate all relevant tax years on your application.
Step 4: Wait for HMRC to Process Your Claim
Once your application is submitted, HMRC will review your claim. Processing times vary, but most applicants receive a response within 8-12 weeks. If your claim is successful, HMRC will adjust your tax code, and your refund will be issued via a bank transfer or cheque.
Step 5: Check Your Payslip for Adjustments
If your claim is approved, HMRC may adjust your tax code so that you pay less tax in the future. Keep an eye on your payslips to ensure these changes have been applied correctly.
Common Mistakes to Avoid
Claiming a uniform tax refund is straightforward, but many applicants make mistakes that delay their refund. Avoid these common pitfalls:
- Failing to check eligibility – Not all work attire qualifies as a uniform.
- Not keeping records – Always keep payslips and proof of uniform maintenance.
- Submitting incorrect details – Ensure all information matches HMRC records.
- Falling for scams – Always apply directly through the official HMRC website to avoid fraudulent companies charging unnecessary fees.
How Long Do You Have to Claim?
You can backdate your claim for up to four years. If you’ve never claimed before, don’t delay—you might be entitled to a significant refund!
Final Thoughts
If you wear a uniform for work and maintain it yourself, you shouldn’t be missing out on a Uniform Tax Refund. The process is simple, free, and could put extra cash back in your pocket. Follow this guide to claim what you’re owed, and if you need more details, visit the official HMRC website.
